Any new user added to the calender will get a copy of the calendar in the state they were added to it, but then any new events will not sync to them after they've been added. So, in the current state, users who were granted access to the calendar before the user was removed are still able to use and sync the calendar. PROBLEM: New users who are added will see the appointments added to the calendar up to that point, but any new appointments added by any user will not be seen by the new user. The original user who created the folder's account has been removed.Another user became the "moderator" of the shared calendar.From what I can tell, the situation for us appears to be as follows: The person cannot modify or delete something created by other people.Įditor - the person can do everything that an Author has permission to do and can modify and delete the items that others created.I'm seeing a similar problem in my organization. Reviewer - the person can open the calendar and see the details of the items on the calendar, but can't add, delete, or change anything.Īuthor - the person can open the calendar and see the details of the items on your calendar, and can create, modify, and delete items that he or she creates. You should now see their name displayed in the Calendar Properties dialog box.įrom the Permission Level drop-down list, select the desired level of access.įree/Busy time, subject, location - in the Scheduling Assistant, the person can see time, subject, and location of the items on the calendar, but cannot see other details, such as participants, notes, or attachments. Highlight their name in the resulting list, click Add, then click OK. In the Add Users dialog box, type all or part of the person’s name, then click Go. This option lets you choose which level of access to the resource's calendar you want to give someone.ĭo not change the Anonymous entry leave it set to None. Share the Resource's Calendar By Setting Permissions In the body of message include whatever explanatory text you feel is appropriate. An email message will open with the subject "Sharing invitation."įill in the To field as you would for any email message. Under My Calendars, right-click the Resource Account's listing, select Share, then select Share Calendar. If you want to give someone higher-level access than read-only, see By Setting Permissions in Outlook below. This is a quick way to give someone read-only access to the calendar. This method lets you share the resource's calendar by sending an email notification to the person. Share Read-Only (Reviewer) Access to the Resource's Calendar with Specific People via Email Highlight your own email account, then click Set as Default.
(The initial setting is "Free/Busy," which allows everyone to view the free/busy time in the Scheduling Assistant, but they cannot see the subject or location, and they cannot open the calendar.)ĭo not select any permission setting higher than Reviewer, as this will allow anyone with an Exchange account to change events on the resource's calendar. Reviewer - everyone can open the calendar and see the details of the items on the calendar, but can't add, delete, or change anything.
We recommend that you choose one of these:įree/Busy time, subject, location - in the Scheduling Assistant, everyone can see time, subject, and location of the items on the resource's calendar, but cannot see other details, such as participants, notes, or attachments. Deleting it will cause errors.)įrom the Permission Level drop-down list, select the desired level of access. (Do not, for any reason, delete this entry. A Calendar Properties dialog box will open with the Permissions tab displayed.Ĭlick Default. Under My Calendars, right-click the Resource Account's listing, select Share, then select Calendar Permissions. In Outlook's Folder Pane, click Calendar. Highlight the name of the Resource Account you'll be working with, then click Set as Default. An Account Settings dialog box will open with the E-mail tab selected. Removing these will break things.ĭo not, for any reason, Remove or modify any listing that begins with "ga.", such as ga.ACCESS or ga.ADMIN.Ĭlick the large Account Settings button, then select Account Settings. Do not, for any reason, Remove the Default or Anonymous entries.
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